Maintaining membership records in a database has several advantages:
It's easy to find and update each member's record
The entire database can be transferred on disk from one officer to another when postholders change
You can use mail-merge functions to automate the process of creating address labels for your member mailing.
You can quickly analyse the membership information to find out, for example: the number of senior and junior members; which members live in a particular area; and select the sub-set of women members.
How to recruit new members?